Stock connects to billing, not a separate app
Because inventory sits inside the same CRM as your GST invoices and dispatches, a sale updates stock the moment it is billed, with no re-entry.
Projects, Tasks & Operations
Inventory Stock Software
Know your real stock before you promise it
Keep a live count of every product, SKU and batch across your godowns. Reorder alerts before you run out. A full log of what went in, out and where. No more selling stock you do not have.
192+ teams · 4.8★ · used across 31 industries
Definition
What is Inventory & Stock Management?
How much of each product do you have, by SKU, batch and warehouse? Inventory and stock management keeps that count, updates it as stock moves, and warns you before you run out. In CIPHER CRM stock ties to your billing and delivery, so a sale or dispatch adjusts the count on its own. The number on screen is the number on the shelf.
Inventory and stock management in CIPHER CRM keeps a live count of every product by SKU, batch number and warehouse, so the figure on screen matches what is on the shelf across every godown. You set a reorder level per item and get an alert when stock drops below it, so a fast-mover is replenished before it hits zero. Because inventory sits inside the same CRM as your GST billing, a sale or a dispatch reduces the count on its own, with no re-entry, and a movement log records every in, out and transfer so a wrong count can be traced. Batch numbers and expiry dates are tracked per item, which matters for pharma, food and agri-input trades where old stock must go out first. Field and warehouse staff look up availability and record movements from the Android app, so a salesperson confirms stock before promising it. It is included in every plan, rated 4.8/5, and tuned to 31 industry editions.
The problem
What happens without Inventory & Stock Management
- The stock figure lives in one person's Excel sheet. Sales promises goods that sold this morning and were never really there.
- A fast-mover runs out with no warning. A walk-in customer leaves because there is nothing to sell them.
- No batch or expiry tracking, so old stock sits behind new and expired goods get billed by mistake.
- Two godowns, never reconciled. Nobody can state the real total without shutting down for a physical count.
- Goods go missing and there is no movement log. Good luck working out when the count went wrong or who moved what.
Capabilities
What you can do with Inventory & Stock Management
-
A live count of every product, SKU and batch
Track stock by SKU, batch number and warehouse in one place, so the figure on screen matches what is actually on the shelf across every godown.
-
Reorder alerts before you run out
Set a reorder level per item and get an alert when stock drops below it, so you replenish a fast-mover before it hits zero and costs you a sale.
-
Stock adjusts itself as you sell and dispatch
A GST invoice or a dispatch reduces stock automatically, so the count stays right without anyone updating a sheet by hand. invoice billing software →
-
Batch and expiry are always visible
Batch numbers and dates are tracked per item, so old stock is used first and expired goods are never billed by accident. batch booking software →
-
Every movement is on the record
A movement log records each in, out and transfer with date and reason, so when a count looks wrong you can trace exactly what happened. delivery dispatch software →
Built India-first
Why Inventory & Stock Management is better in CIPHER
Unlike generic CRMs, CIPHER builds inventory management around how Indian businesses actually work - WhatsApp, mobile and local context come as standard.
Check and update stock from the field
Field and warehouse staff look up availability and record movements from the Android app, so a salesperson can confirm stock before promising it. Included in every plan.
Tuned to how Indian traders and makers work
Multiple godowns, batch-wise goods, cash sales and walk-in dispatch are handled naturally across 31 industry editions, not forced into a foreign template.
How it works
How Inventory & Stock Management works in CIPHER CRM
Add your products
Enter each item with its SKU, and where relevant its batch numbers, so the catalogue matches what you actually stock.
Set opening stock and reorder levels
Record current quantities per warehouse and set a reorder point for each item so alerts fire at the right time.
Let sales and dispatch update the count
As invoices and dispatches happen, stock drops automatically, so the figure stays current without manual edits.
Act on reorder alerts
When an item drops below its reorder level, raise a purchase order and replenish before it runs out.
Reconcile with the movement log
Use the in, out and transfer history to reconcile stock and trace any discrepancy back to its cause.
In action
Inventory & Stock Management in action, by industry
- Construction Cement, steel and tiles move between a central store and three active sites. A live count per site means the purchase team spots that site two is about to run out of TMT bars and reorders before work stops for want of material.
- Architecture & Design A firm keeps sample tiles, laminates and hardware for client selections. Tracking each SKU means a designer knows a chosen finish is actually in the sample library before promising it in a meeting, not after hunting through cupboards.
- Manufacturing Raw material, work-in-progress and finished goods each carry batch numbers. When a customer flags a defect, the movement log traces which raw batch went into that finished lot, so the recall is precise instead of scrapping everything.
- Event Management A rental firm holds chairs, tents and lighting across a warehouse. Stock drops as each event dispatches and climbs when gear returns, so the booking team never promises 300 chairs to two functions on the same weekend.
- Facility Management Consumables like filters, bulbs and cleaning supplies sit across client sites. Reorder alerts fire before a site runs dry, so a scheduled AC service is never held up because the right filter was not on the shelf.
- Technology A hardware reseller stocks laptops, routers and license keys by SKU. A sale drops the count the moment it is billed, so the sales team stops promising a model that sold this morning and was never really on hand.
Compare
Inventory & Stock Management: CIPHER vs spreadsheet vs a generic CRM
| What matters | CIPHER CRM | Spreadsheet / manual | Generic CRM |
|---|---|---|---|
| Task ownership & dates | Tracked | Verbal | Varies |
| Checklists & handovers | Standardised | Ad-hoc | Limited |
| Approvals with audit trail | Logged | Phone calls | Sometimes |
| Mobile field updates | Android app | No | Read-only |
| Linked to clients & billing | Yes | No | Separate tool |
Works with
Inventory & Stock Management works with the tools you already use
Google CalendarEmailAndroid app
See Inventory & Stock Management in action
Know your real stock before you promise it. A shared live count means the sales team promises only what is really in stock, so orders are not cancelled after the fact.
See Inventory & Stock Management live → Book a demo Why it’s worth it
What Inventory & Stock Management changes for your business
No overselling
A shared live count means the sales team promises only what is really in stock, so orders are not cancelled after the fact.
Fewer stockouts
Reorder alerts catch fast-movers before they hit zero, so walk-ins and orders do not walk away empty-handed.
No expired or dead stock billed
Batch and expiry tracking pushes old stock out first, cutting write-offs and billing mistakes.
Faster, cleaner stock counts
A movement log and live totals mean reconciliation takes minutes and discrepancies are traceable, not a shutdown-day exercise.
See Inventory & Stock Management on your own data
Proof
Teams that switched to CIPHER
“Since moving inventory management into CIPHER, nothing slips through the cracks anymore.”
“Inventory & Stock Management alone saved our team hours of admin every week.”
FAQ
Inventory & Stock Management - your questions answered
What is inventory and stock management in a CRM?
It records how much of each product you hold by SKU, batch and warehouse, updates it as stock moves, and warns you before you run out. In CIPHER CRM stock ties to billing and dispatch, so a sale adjusts the count on its own.
How does inventory and stock management work in CIPHER CRM?
Add products with SKUs and batches, set opening stock and reorder levels per warehouse. As GST invoices and dispatches happen, stock drops automatically. Reorder alerts fire when an item runs low, and a movement log records every in, out and transfer.
Why do businesses need inventory and stock management?
Stock in one person's sheet means teams oversell goods that are gone, fast-movers run out unnoticed, and expired batches get billed. A live count with reorder alerts and a movement log stops overselling and makes counts fast and traceable. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Which CRM has inventory and stock management for Indian businesses?
CIPHER CRM includes it in every plan, with SKU, batch and multi-warehouse tracking, reorder alerts and movement logs. It is rated 4.8/5, tuned to 31 industry editions, with GST billing built in. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Does stock update automatically when I raise an invoice?
It does. Inventory and GST billing sit in the same CRM, so raising an invoice or a dispatch drops the stock count on its own. The number on screen matches the shelf without anyone editing a sheet by hand. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Can I track batch numbers and expiry?
Stock can be tracked by batch number and date, so older batches go out first and expired goods are never billed by accident. That matters for pharma, food, agri-inputs and similar batch-driven trades. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Can my team check stock from the field?
Field and warehouse staff look up availability and record movements from the Android app, so a salesperson confirms stock before promising it to a customer instead of guessing. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
How quickly can we start using it?
Setup is usually done inside a couple of days. Your product list and opening stock can be imported, so reorder alerts and the movement log start working across your godowns right away. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Glossary
Inventory & Stock Management terms, defined
- Checklist
- A standard list of steps that must be completed before a task is considered done.
- Sign-off
- A recorded approval that a piece of work meets the required standard.
- Workload
- The amount of active work assigned to a person at a given time.
- Handover
- Transferring a task or project from one person or stage to the next, with context intact.
Pairs well with
Features that work with Inventory & Stock Management
In day-to-day use this pairs with the project management CRM - both ship in every plan of the best CRM software in India.
Teams that outgrow spreadsheets here usually add a CRM with task assignment next.
Also searched as: inventory stock software, inventory stock tool for small business, best inventory stock software India, CRM with inventory stock, inventory stock CRM, inventory stock.
-
Project Management
Deliver projects on time, with everyone aligned. Learn more → -
Task Assignment & Tracking
Everyone knows what to do today - and by when. Learn more → -
Checklist & Handover Management
Standardise delivery so nothing gets skipped. Learn more → -
Batch & Booking Management
Manage batches and bookings without double-booking. Learn more → -
OKR - Objectives & Key Results
Tie daily work to the goals that matter. Learn more → -
Staff Workload Management
Balance the team’s load so nobody burns out. Learn more →
For your industry
See Inventory & Stock Management in your industry
Get Inventory & Stock Management working for your team
Free demo · no card · live in 1-3 days · tailored to your industry. Join 192+ teams on CIPHER CRM.
1
Book a free demo
Tell us your industry and team size.
2
See it on your data
We tailor a live walkthrough and migrate your data free.
3
Go live in 1-3 days
No card, no lock-in - every feature included.
Prefer to talk? +91 97122 00017 · WhatsApp