WhatsApp orders left unanswered
WhatsApp order enquiries pile up unanswered and customers buy from a competitor.
Trusted by 192+ Ecommerce & Retail businesses across India

Retail moves fast. Orders come from WhatsApp, the website and marketplaces, a cart gets left half-way, and a reseller wants stock on credit. When that is spread across apps and spreadsheets, the waiting enquiry goes to a competitor and nobody asks for the repeat sale.
CIPHER CRM for ecommerce and retail logs enquiries, orders, resellers and customer history in one place. Your team sees which order needs a reply and who is ready to buy again, and raises bills with GST on each line from the same screen. See the version built for D2C brands, stores and distributors.
Trusted across India.192+ ecommerce & retail businesses served across India
CIPHER CRM is an Ecommerce & Retail CRM edition by CIPHER Craft Pvt. Ltd., founded in 2018 in India.
It manages order enquiries, follow-up tracking, B2B reseller pipelines with deal values, customer groups, a price list with saved rates, estimates, invoices with GST on each line, and payment tracking with automatic receipts for D2C brands, retailers and distributors. It works in the browser on any device and keeps working offline. It is used by 192+ businesses across India with a 4.8 out of 5 rating.
If two or three of these sting a little, the problem is not your team. Order enquiries, carts, reseller accounts and dues are spread across WhatsApp, calls and Excel, with no one place to run the business from.
WhatsApp order enquiries pile up unanswered and customers buy from a competitor.
Abandoned cart leads never get a follow-up because no one owns the task.
B2B resellers and distributors are managed in scattered spreadsheets with no single view.
Repeat buyers are never called back because nobody knows who bought what, or when.
Invoices and payment dues are tracked by hand and slip through at month-end.
Owners have to ring around to find out which orders are open and which bills are still unpaid.
What changes the day your retail or ecommerce team moves onto CIPHER CRM.
WhatsApp enquiries missed because the phone was busy or offline
Every WhatsApp order logged as a lead in seconds, assigned and given a follow-up date
Abandoned cart leads forgotten with no structured follow-up
A reminder nudges the right person to call the buyer back, and the outcome is logged
B2B resellers and distributors managed in separate Excel sheets
A single B2B account view with order history, dues, and next action
Repeat-purchase offers blasted to the entire list and mostly ignored
Buyers sorted into groups and tags, so your team calls the right people first
Owners wait for month-end to know which bills are still unpaid
Every invoice shows Unpaid, Partially paid or Paid, with a live Overdue flag
CIPHER CRM puts every lead from your online enquiry form on one pipeline the moment it lands, and your team adds WhatsApp, marketplace and walk-in enquiries beside them in seconds. You stop juggling tabs and spreadsheets, and every enquiry has an owner and a next step.
Built for Indian D2C brands, multi-brand retailers, B2B distributors and marketplace sellers, it keeps each buyer's history on one record, turns a quote into an invoice in a click, and records every UPI, cash or bank payment with a receipt. Reminders tell your staff who to call back and when.
192+ ecommerce & retail businesses served across India
CIPHER CRM is an Ecommerce & Retail CRM edition by CIPHER Craft Pvt. Ltd., founded in 2018 in India. It manages order enquiries, follow-up tracking, B2B reseller pipelines with deal values, customer groups, a price list with saved rates, estimates, invoices with GST on each line, and payment tracking with automatic receipts for D2C brands, retailers and distributors. It works in the browser on any device and keeps working offline. It is used by 192+ businesses across India with a 4.8 out of 5 rating.
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Cafes and hotels fill the bulk order form on our website, and each enquiry lands in CIPHER CRM already assigned to one of us. A hotel asking for orthodox tea on a Friday will not wait till Monday.
Garages send back a wrong clutch plate or a bearing that did not fit more often than you would think. I raise a credit note in CIPHER against that bill and adjust it on the garage's next invoice, so the mechanic and I never argue over what went back.
Wedding silk is never one person's choice. The bride, her mother and the father who pays are separate contacts on one record, so we know whom to phone.
We put every kirana shop in a customer group by its beat, like the Monday beat past Khurda or the Thursday beat in town. Each salesman opens his own beat in CIPHER CRM on his phone in the morning and has his route's shops in front of him.
One AC bill can carry the unit, a stabiliser, copper piping and the fitting charge. I pick each one from our item list with its GST already set.
Our footwear regulars are tagged by the brand they like and their shoe size. When that brand's new stock lands, we filter by the tag and open a WhatsApp chat with each of them in one click, before the good sizes are gone.
Ten ways CIPHER CRM helps Indian D2C brands, retailers, and distributors win more and keep more.
Put an online enquiry form on your store and every enquiry lands in the CRM with a source and an owner. WhatsApp, Instagram and marketplace chats go in beside them in a few seconds, so every possible order is seen and followed up.
When a buyer asks and then goes quiet, your team logs each call or chat on the lead with its outcome. The lead shows when they were last contacted, so nobody wonders whether the half-done order was chased.
Run every wholesale account, channel partner and FMCG distributor through your sales stages on a progress board, with the deal value on each card and a total for each stage. Add extra fields for credit limit or beat, and see what each reseller still owes on their invoices.
Put buyers into groups like regulars, wholesale or festive shoppers, and tag them by what they buy. Your team opens one group and works through it, instead of sending the same offer to everyone.
When an order lands on WhatsApp or Instagram, the rep logs it before the chat goes cold and sends an estimate as a link. The buyer opens it, downloads the PDF and accepts or declines online, and the chat notes stay on the customer record.
Raise invoices in rupees with GST and any other tax on each line, and print the customer's tax number on the bill. Each invoice moves from Unpaid to Partially paid to Paid on its own as payments come in, with a live Overdue flag so nothing slips at month-end.
Put a checklist on each big order: stock picked, packed, invoiced, handed to the courier. Assign items to teammates and see how many are done right on the row, without opening the record.
Keep every product with its rate, unit and default taxes in one price list, sorted into item groups. Pick an item on an estimate or invoice and the details fill in, so your prices never have to be typed twice.
Record full or part payments by UPI, cash, card, cheque or bank transfer against any invoice. The balance updates at once, a PDF receipt is made for every payment, and the Payments ledger groups everything by month.
Store staff and field reps open CIPHER CRM in the browser on any phone, tablet or laptop. If the signal drops at the counter or in the market, it keeps working and updates itself the moment the connection is back.
Twenty capabilities that cover the full enquiry-to-repeat-purchase journey.
Enquiry forms on your website send every lead straight into the CRM.
Log a WhatsApp or Instagram order in seconds and assign it to the right rep.
Every call and chat logged with an outcome, so lost enquiries get chased.
Move buyers through enquiry, quote, order and repeat stages on a progress board.
Keep wholesale accounts, distributors and channel partners on their own pipeline.
Sort buyers into regulars, wholesale or festive groups and work each one.
Raise INR invoices with GST and other taxes on each line.
A PDF receipt for every UPI, cash, card or bank payment you record.
Buyer records with contacts, addresses, invoices and history in one place.
Send a quote as a link and turn it into an invoice in one click.
Keeps working on a weak shop-floor signal and updates itself when you are back online.
Save every item with its rate, unit and tax, sorted into item groups.
A reminder nudges your team when a reorder call or reseller visit is due.
Tag buyers by product or season and filter any list in a click.
Call, WhatsApp or email a buyer straight from the lead or contact row.
Run another brand or storefront as a separate company with its own data, under one login.
Choose what each rep or store manager can see and do, by their job role.
Resellers sign in to see their invoices, balances and payment history.
HTTPS in transit, regular backups and protection from password guessing.
Free data migration, 1-3 day setup, and Hindi & English support team.
| Criteria | CIPHER CRM | Spreadsheet | Generic CRM |
|---|---|---|---|
| | Online enquiry forms, built in | Copy-pasted by hand | Manual or paid add-on |
| | Reminders and follow-up tracking | Memory & sticky notes | Limited / extra cost |
| | Logged on the customer record | Personal phones & chats | Varies |
| | INR with GST on each line, built in | Word / Excel templates | Add-on or none |
| | Configured for ecommerce & retail | None | Generic template |
| | Flat, unlimited users | Free but manual | Per-user fees |
| | Keeps working offline, then syncs | No | Varies |
| | Hindi & English, included | None | Overseas / ticket-only |
Question: 1
Yes. CIPHER CRM is built for Ecommerce & Retail businesses in India and is used by 192+ companies across the country. It brings your enquiries, follow-ups, quotations, and payments into one place, with follow-up reminders and a CRM your team can open in the browser from anywhere.
Pipelines, fields, and lead sources are configured for how ecommerce & retail teams actually sell and serve customers - so you are not forced into a generic sales template.
Question: 2
A CRM keeps every ecommerce & retail enquiry - from online enquiry forms, calls and walk-ins - in one list, gives each one an owner, and reminds them to follow up, so nothing slips through the cracks and owners see every lead's status update live as the team works.
Question: 3
For most Ecommerce & Retail businesses in India, CIPHER CRM is the strongest fit - it is India-first, ready for a weak signal, flat-priced with no per-user fees, and configured for ecommerce & retail workflows. Always compare options against your own requirements first.
CIPHER CRM: India-first, works on a weak signal, flat pricing, live in 1-3 days.
Question: 4
Not as a built-in chat today. Every lead and contact row has a one-click WhatsApp button that opens the chat, and ecommerce & retail teams log each conversation as a follow-up on the record, with a name and a date on the next step.
Every promise and reply stays on the customer's record, so the full history is there for whoever picks up the phone next. A WhatsApp-style messaging tab is in development.
Question: 5
CIPHER CRM uses simple flat pricing with no per-user fees, so you can add your whole ecommerce & retail team without the bill climbing. Exact pricing depends on your team size and needs and is shared on a quick demo call - call +91 97122 00017.
Two plans - Flexi and Growth - both include unlimited staff and clients.
Question: 6
Getting started takes 1-3 days. Book a free demo and our India-based team configures your pipeline, imports your existing leads and customers for free, and trains your staff - so you go live ready to sell.
No technical skills needed - setup and data migration are handled for you.
A growing Ecommerce & Retail business in India, running on spreadsheets and WhatsApp across a small team.
Enquiries were scattered across phones and chats, follow-ups were missed, and the owner had no clear view of the pipeline, payments, or team performance.
They moved to CIPHER CRM with free data migration - every enquiry in one list, follow-up reminders with a name and a date, branded quotations, and invoices that show what is paid and what is overdue.
Within weeks, follow-ups stopped slipping and the team responded noticeably faster - turning more of the same enquiries into paying customers.
Diwali hamper orders from IT companies all come in the same few weeks. Each order sits in its stage on our pipeline board, sample sent or hamper confirmed, and the stage totals show how much business is still open.
Crockery shopkeepers in Dewas and Ujjain would call every week for a ledger copy. They see what is due on our portal now, and my phone rings less.
An elderly couple we deliver to want their medicines at their own house on some days and at their son's flat in Gomti Nagar on others. Both addresses are saved by name on their one record.
Schools and cricket academies want kit quotes before each season, and a printed one could lie on a principal's desk for weeks. I send the estimate as a link now. They accept or decline it on their phone.
We sell silver and kundan pieces over the counter in rupees, and to boutiques abroad in dollars or pounds. Each buyer's record has its own currency.
When we do a whole flat, curtains, blinds and sofa covers all sit in one project on that customer's record. Measurement, cutting, stitching and fitting are tasks under it, each assigned to the person doing it, and I can see what is done without phoning the tailor.
Besides marketplace orders, resellers buy our sarees in bulk, and every order got discussed in one crowded WhatsApp group. Now each invoice in CIPHER has its own chat.
Apartment families call in their monthly grocery lists, so many people at our stores handle customer phone numbers and addresses. Delivery staff see only the tasks assigned to them, and the billing counter sees invoices. The full customer list stays with the owners and me.
Parents start calling our College Street shop the week the school session opens. We added fields for school, class and board to every enquiry, so whoever picks up the phone sees which book set to pack.
Most ecommerce & retail teams lose more deals to slow follow-up than to price. A CRM that reminds you to follow up, with a name and a date on every next step, often pays for itself before anything else.
Buyer profiles, order details and payment records travel over HTTPS between your team and CIPHER CRM.
Built for 99.9% uptime, so the CRM is there on a busy sale day.
Give store staff, managers, and B2B reps access only to what their role requires.
Your retail and customer data is backed up regularly so your business stays recoverable.
Evaluate any Ecommerce & Retail CRM against these criteria - CIPHER CRM is built to meet each one.
Choose a CRM built for how Indian ecommerce & retail teams actually work - with rupee billing and GST on every line built in, not added on later.
Avoid per-user fees that punish you for growing. Flat pricing lets you add your whole team for one predictable cost.
Look for free data migration and go-live in days, not months, so you see value almost immediately.
Your ecommerce & retail team works on the move, so make sure the CRM opens on any phone and keeps working when the signal drops, instead of losing what they typed.
Generic CRMs make you build everything from scratch. Pick one already configured for ecommerce & retail pipelines and stages.
Choose a partner with India-based support in Hindi and English who understands your business and your timezone.
Confirm encryption in transit, access by job role, regular backups, and sensible data handling before trusting a CRM with customer data.
Book a demo to see how CIPHER CRM answers all 7.
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The stages a ecommerce & retail deal moves through - from new enquiry to quotation to won - so you always know where every opportunity stands.
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Where a ecommerce & retail enquiry came from - an online enquiry form, a referral, a walk-in - so you can see which channels bring the leads worth chasing.
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The planned schedule of calls, messages, and reminders that keeps every ecommerce & retail lead warm until they decide.
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A priced offer sent to a customer; in CIPHER CRM it is built from your saved price list and tracked until the customer accepts or declines it.
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A single view of everything about a customer - enquiries, deals, quotes, payments, and conversations - in one place.
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The journey from many enquiries at the top to fewer won customers at the bottom, showing where ecommerce & retail deals drop off.
The things Indian business owners ask us most, answered straight.
For most retail shops and ecommerce brands in India, CIPHER CRM is a strong fit. It logs enquiries, keeps each buyer's history, and handles quotes, invoices and payments in one place. It runs in the browser on any device, is flat-priced and goes live in 1-3 days. It is used by 192+ businesses across India, rated 4.8/5. Compare it against your own workflow before deciding.
CIPHER CRM keeps every customer and their purchase history in one place, so a shop can see who bought what and when. Your team sets a reminder to message a lapsed buyer before the festival rush, then opens a WhatsApp chat with one click from the contact row and logs how it went.
CIPHER CRM uses flat pricing with no per-user fees, so a retail or ecommerce business can add its whole team for one predictable cost. Every plan includes every feature, from invoicing to the customer portal. Exact pricing depends on your size and needs, so call +91 97122 00017 for a quote and a free demo.
Today your team can open a WhatsApp chat with one click from any lead or contact row, and log each conversation on the customer record in a few seconds. A WhatsApp-style messaging tab is in development. Reminders make sure no buyer reply is forgotten.
Yes. Every CIPHER CRM plan includes invoicing in INR with GST and other taxes on each line and your customer's tax number printed on the bill, so a retail or ecommerce business can raise bills and record payments without a separate tool.
CIPHER CRM is used by 192+ ecommerce and retail businesses across India, including teams in Mumbai, Delhi, Bengaluru, Ahmedabad, Jaipur, Surat, and Chennai. It serves D2C brands, multi-brand retail stores, B2B wholesale distributors, marketplace sellers, jewellery retailers, FMCG distributors, and home-furnishing chains across the country.
When an order comes in on WhatsApp, the rep logs it into CIPHER CRM in a few seconds. The order gets an owner, an estimate can go to the buyer as a link they accept online, and the chat notes stay on the customer profile for next time.
It helps your team chase them. When a buyer enquires but does not order, the lead stays on the pipeline with an owner, a reminder nudges that person to follow up, and each call or chat is logged with its outcome. You can see when every lead was last contacted.
Yes. You can keep reseller accounts on their own pipeline with deal values, add extra fields such as credit limit, and see each account's invoices and what is still owed. Resellers can also sign in to a customer portal to view their invoices and payment history.
Yes. You raise invoices in INR directly from CIPHER CRM, with GST and other taxes on each line and saved tax rates on the items in your price list. Each invoice shows Unpaid, Partially paid or Paid with a live Overdue flag, and a reminder tells your staff when to call about dues.
Most retail and ecommerce teams go live in one to three days. The process includes free data migration from your existing spreadsheets or CRM, pipeline setup for your specific retail or D2C workflow, and team onboarding in Hindi and English - all included at no extra cost.
Yes. You can put each store in its own department and limit managers to their own work, or run a separate brand as its own company with its own data and team, under the same login. As owner you switch between companies in one click and see changes the moment staff make them.
CIPHER CRM uses flat pricing with no per-user fees, so adding your whole retail team does not increase the bill. Every plan includes every feature, and you choose to pay quarterly or yearly. Call +91 97122 00017 for a custom quote and a free demo tailored to your retail or D2C workflow.
15 dedicated Ecommerce & Retail sub-vertical CRM pages - each with specific workflows and FAQs
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On the call we map out your sales stages, answer whatever you want to ask, and show you exactly how your team would work day to day.
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