Payment modes and bank details that print on your invoices

Keep one list of the ways you take money, like cash, card or bank transfer, plus your bank account details. The details you choose print on every new invoice, so customers know how to pay you.

Payment options in CIPHER CRM
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Payment modes in CIPHER CRM are the ways your business takes money, such as cash, bank transfer, card, cheque or any mode you add yourself.

Each mode can hold more than one set of details, like two bank accounts, and you choose which details print on your 🧾 invoices by default.

When money comes in, your team picks the mode it came through, so every 🧾 invoice shows how it was paid. 192+ businesses run CIPHER CRM across 🏭 31 industries, with 92 built-in features, a ⭐️ 4.8/5 average rating and ⏱️ 99.9% uptime.

Most teams are live in 1-3 days.

Definition

What are payment modes on an invoice?

A payment mode is simply how a customer pays you: cash in hand, a bank transfer, a card, a cheque and so on. In CIPHER CRM you keep a list of the modes you accept and the details behind each one. Those details can print on invoices, and each recorded payment says which mode it came through.

CIPHER CRM keeps your payment modes in one list in settings. It comes with common ones such as Cash, Bank Transfer, UPI, Card and Cheque, and you can add your own for anything else your business accepts. Each mode can carry more than one detail block, so a business with two bank accounts can store both under Bank Transfer and keep them apart. In invoice settings you pick the default payment details that print on your invoices, so customers see where to send money without anyone copying account numbers by hand. When a payment comes in, your team picks the mode on the payment record, which keeps a clear trail of how each invoice was settled. Made by CIPHER Craft Pvt. Ltd. since 2018, CIPHER CRM includes this in every plan, and most teams are live in 1 to 3 days with free data migration.

Payment options in CIPHER CRM
The problem

What happens without payment options

Someone retypes your account number on an invoice, gets one digit wrong, and the customer calls to ask which number is right.

You bank with two accounts, and nobody is sure which one belongs on this month's invoices.

Payments are logged without saying how they came in, so matching a cheque or a card slip later turns into guesswork.

Payment details live in old invoice files and email signatures, and when an account changes some of them never get updated.

Your business takes a kind of payment the software does not list, so the team files it under "other" and the detail is lost.

What slips without Payment options
Capabilities

What you can do with payment options

  • Start with the common modes

    Cash, Bank Transfer, UPI, Card and Cheque are ready to use, so you can record payments from the first day.

  • Add your own modes

    If your business takes payment another way, add it to the list with its own name and details.

  • Several detail blocks per mode

    Store more than one set of details under a mode, such as two bank accounts under Bank Transfer, each kept separate and clear.

  • Default details on invoices

    Choose in invoice settings which payment details print by default, so every new invoice tells the customer where to pay.

    invoicing software
  • Every payment tagged with its mode

    When your team records a payment, they pick the mode it came through, so the trail of how each invoice was paid stays complete.

    invoice payment tracking
  • Details on the PDF too

    The payment details also appear on the invoice PDF your customer downloads, which CIPHER CRM builds right in the browser.

    invoice pdf generator
Why CIPHER

Why payment options are better in CIPHER

Most CRMs give you one free-text box for payment instructions and leave the rest to you. We treat payment modes as a proper list.

  • A list, not a text box

    Each mode is its own entry with its own details, so changing one bank account means editing it in one place.

  • Room for more than one account

    Multiple detail blocks under a single mode suit businesses that bank in more than one place.

  • The same list on both ends

    The modes you set up are the ones that print on invoices and the ones your team picks when recording a payment, so the two always agree.

  • Fits how your customers pay

    Because you can name your own modes, the list matches the way your customers pay, wherever you trade.

How it works

How payment options work in CIPHER CRM

  1. Open payment mode settings

    Go to the finance settings and look over the modes already listed, like Cash, Bank Transfer and Card.

  2. Add your details

    Fill in the account or payment details for each mode you use, adding more than one block where you need it.

  3. Pick your invoice defaults

    In invoice settings, choose which payment details print on new invoices by default.

  4. Record payments by mode

    When money comes in, choose the mode on the payment so every invoice shows how it was settled.

Compare

Payment options: CIPHER CRM vs spreadsheet vs generic CRM

What mattersCIPHER CRMSpreadsheet / manualGeneric CRM
Where payment details live One list of modes in settings Copied into each invoice file A single free-text field
More than one bank account Several detail blocks under one mode Whichever one someone remembers Often one set of details only
Your own payment modes Add any mode your business accepts Written in by hand A fixed list, or none
Details on the invoice Default details print automatically Pasted in every time Depends on the template
Knowing how a payment came in Each payment tagged with its mode Often left blank Sometimes a note field
Payment options

See payment options in action

List the ways customers can pay you, from cash to bank transfer, so each invoice tells them how to pay. Clear, correct details on every invoice mean fewer transfers sent to an old or mistyped account.

Why it's worth it

What payment options change for your business

See how CIPHER CRM solves this

Customers pay the right account

Clear, correct details on every invoice mean fewer transfers sent to an old or mistyped account.

One change and you are done

When your account details change, you update the mode once and new invoices pick it up.

A clear payment trail

Knowing the mode behind each payment makes it simpler to match a cheque, card slip or transfer later on.

A list that fits your business

You are not forced into someone else's idea of how customers ought to pay.

Ready when you are

See payment options on your own data

Proof

Teams that switched to CIPHER

Our quotes used to take days and follow-ups just fell through the cracks. Now every lead has someone on it and a clear next step. We are closing a lot more than we did.
Rahul Mehta
Rahul Mehta Director, Logistics firm - Ahmedabad
I thought moving would take months. We were up and running in two days. I get back about two hours a day that used to go into updating sheets.
Priya Nair
Priya Nair Operations Head, Healthcare clinic chain - Kochi
Because it was set up for property from the start, we were not fighting the software. My managers finally trust the numbers on the screen.
Amit Shah
Amit Shah Founder, Real-estate agency - Surat

Payment options frequently asked questions

FAQ

Payment options - your questions answered

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Which payment modes does CIPHER CRM support?

CIPHER CRM comes with Cash, Bank Transfer, UPI, Card and Cheque, and you can add any other mode your business accepts. Each mode is an entry in your settings, so the list your team sees matches the ways your customers pay you.

Can I store more than one bank account?

Yes. Each payment mode can hold several detail blocks, so you can keep two or more bank accounts under Bank Transfer. Each block stays separate, which makes it easy to pick the one you want printed on your invoices. 192+ businesses run CIPHER CRM across 31 industries, with a 4.8/5 average rating.

How do payment details get onto my invoices?

You choose default payment details in your invoice settings. Every new invoice then prints them, so customers can see where and how to pay without anyone typing account numbers into each bill. The same details appear on the invoice PDF.

Does CIPHER CRM take card or bank payments for me?

No. CIPHER CRM does not process payments. Payment modes describe how your customers pay you, and your team records each payment once the money has arrived. That record then updates the invoice balance and status and creates a receipt. 192+ businesses run CIPHER CRM across 31 industries, with a 4.8/5 average rating.

Can I add a payment mode that is not in the list?

Yes. Add a new mode with your own name for it and any details that should go with it. It then shows up next to the built-in modes when your team records a payment and when you pick your invoice defaults.

Why pick a mode on each payment?

Knowing how each payment arrived makes it easier to trace later. If a customer asks about a cheque or a card payment, you can see the mode, the date and any reference your team noted, right there on the invoice.

Glossary

Payment options terms, defined

  • Payment mode

    The way a customer pays you, such as cash, bank transfer, card or cheque.

  • Detail block

    One set of payment details under a mode, such as the name and number of a single bank account.

  • Default payment details

    The details chosen in invoice settings that print on every new invoice.

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