Every site, contract and ticket in one view.
Owners enquiring about managing their property, societies floating tenders, and management contracts up for renewal. CIPHER CRM keeps every enquiry, proposal and contract on one screen, made for how an Indian property management company really sells.
CIPHER CRM is a purpose-built CRM for property management companies, part of its Facility Management edition from CIPHER Craft Pvt. Ltd. (Rajkot, est. 2018). It captures owner and society enquiries, builds proposals, tracks management contracts and renewals, and puts a name and a date on every follow-up, on one screen. Used by 192+ businesses across India, rated 4.8/5, with GST billing and a mobile app in every plan, and live in 1-3 days.
“Every property management companies enquiry now lands in one place. We stopped losing leads to slow follow-up.”
An owner or committee enquiry comes in and the proposal is slow, so they pick another firm.
Committee contacts change every year and the right person is never on hand.
Management contract renewals slip when nobody tracked the AGM or expiry date.
Follow-ups after a site visit are forgotten during busy handovers.
When a BD person leaves, the owner and committee contacts go with him.
Property Management Companies enquiries scattered across notebooks, calls and WhatsApp
Every property management companies enquiry captured in one inbox and auto-assigned to an owner
Nobody is sure who was meant to manage service contracts and complaints
A named owner and a due date on every property management companies follow-up
Quotes rebuilt by hand and sent hours late
Branded, GST-ready quotes from saved rate cards in minutes
No single view of how you track site visits and renewals
Live pipeline, payments and balance-due on one dashboard
Property Management Companies history walks out of the door when staff leave
Every deal, quote and note kept on the customer record
A property management CRM is one place to win and keep management contracts: it captures enquiries from owners and societies, builds proposals, tracks each management contract and its renewal date, and holds the client relationship in one record, instead of scattered calls and files.
Property management companies across India managing residential societies, commercial buildings and mixed-use properties for owners and committees, from a local firm to a multi-city operator.
Lead capture from calls, web forms and walk-ins; a sales pipeline that fits how you work; automated follow-ups and reminders; quotations and INR and GST-ready invoicing; payment tracking; a mobile app; and live owner dashboards.
CIPHER CRM has a purpose-built CRM for Property Management Companies (part of its Facility Management edition); trusted by 192+ Indian businesses, rated 4.8/5, GST billing + follow-up reminders + a field app included in every plan.
Every enquiry from calls, web forms and walk-ins lands in one inbox, gets an owner, and gets followed up.
Automated reminders keep every property management companies lead warm until they decide.
Send branded, GST-ready quotes in minutes and chase balance payments automatically.
One dashboard shows exactly where every deal stands and what each person is working on today.
The full customer history stays with the business, not with whoever leaves.
Collect enquiries from calls, web forms and walk-ins automatically.
Move every deal through clear, visible stages.
Never miss a follow-up, renewal, or callback.
Build and send branded quotes from saved rate cards.
Log every conversation against the record today; WhatsApp messaging joins in the next release.
Record payments and chase balance dues automatically.
Run the full CRM from the Android app in the field.
See leads, revenue, and team performance live.
Keep every customer and contact in one searchable place.
Automate repetitive follow-ups and status updates.
Control what each user and branch can see and do.
SMS, email and website forms feed one inbox.
192+
businesses on CIPHER CRM
CIPHER Craft, 20264.8/5
average rating
192 reviews1-3 days
average go-live
CIPHER onboarding31
industries served
ciphercrm.coTrigger: A society committee asks for a proposal to manage their complex.
CIPHER CRM: It is captured with the property and scope, and a proposal goes out promptly.
Outcome: The committee reviews your proposal before the AGM ahead of rivals.
Trigger: A management contract is due for renewal at the next AGM.
CIPHER CRM: The CRM reminds the account owner early, with current terms on record.
Outcome: The contract is renewed at the AGM instead of reopened.
Trigger: A society changes its committee and the old contact steps down.
CIPHER CRM: The CRM holds the property history so the new contact is briefed quickly.
Outcome: The relationship survives the committee change instead of resetting.
A CRM captures every property management companies enquiry from calls, web forms and walk-ins into one inbox, assigns it to a named owner, and reminds them to follow up, so nothing is missed and owners can track site visits and renewals in real time.
Every property management companies lead is tagged by source, so you know which channels actually bring you business.
For most Property Management Companies businesses in India, CIPHER CRM is a strong fit. It is India-first, mobile-first, flat-priced with no per-user fees, and live in 1-3 days. Compare options against your own workflow before deciding.
| Option | Notes |
|---|---|
| CIPHER CRM | India-first, mobile-first, flat pricing, live in 1-3 days. |
Yes. Automated reminders mean every property management companies enquiry is followed up on time, not when someone remembers. Teams respond noticeably faster and far fewer enquiries go cold while waiting on a callback.
Set the follow-up sequence for property management companies leads once, and the CRM runs it for every new enquiry.
Your team builds branded, GST-ready quotations from saved property management companies rate cards, sends them by email or SMS, and tracks each one until it is accepted, then records payments and chases outstanding balances automatically.
WhatsApp Business messaging is on the next-phase roadmap. Today property management companies teams log every customer conversation against the record, put an owner and a date on the next follow-up, and send SMS and email from the CRM.
Nothing about a property management companies customer lives in a personal phone; the whole story sits on their record, ready for the day WhatsApp messaging goes live.
CIPHER CRM uses flat pricing with no per-user fees, so a property management companies team can add every user for one predictable cost. What you pay depends on your team size and the modules you enable, so call +91 97122 00017 for a quote and a free demo.
Two plans, Flexi and Growth. Both include unlimited staff and unlimited clients.
“Every property management companies enquiry now lands in one place. We stopped losing leads to slow follow-up.”
“Quoting from saved rate cards is the real win. We reply before the competition has opened their inbox.”
“The mobile app keeps our field team in sync, and balance-due reminders improved collections.”
“Setup took under a week with free migration, and we can finally track site visits and renewals without chasing anyone.”
| Criteria | CIPHER CRM | Generic CRM | Spreadsheet |
|---|---|---|---|
| Built for Property Management Companies | Pipeline, fields and rate cards preset for property management companies | Generic sales pipeline you configure yourself | Whatever the last person set up |
| Helps you handle enquiries and quotations | Pipeline & reminders set up for it | Custom build or add-on | Manual, easy to forget |
| Lead capture | Auto from web forms & calls | Manual or paid add-on | Copy-pasted by hand |
| Follow-up automation | Built-in reminders & sequences | Limited / extra cost | Memory & sticky notes |
| Conversation history | On the customer record | Varies | Personal phones |
| Quotations & invoicing | INR + GST-ready, built in | Add-on or none | Word / Excel templates |
| Pricing model | Flat, unlimited users | Per-user fees | Free but manual |
| Mobile app | Mobile app included | Varies / paid | No |
| Onboarding speed | Live in 1-3 days | Weeks to months | Immediate but chaotic |
| India-based support | Hindi & English, included | Overseas / ticket-only | None |
For most Property Management Companies businesses in India, CIPHER CRM is a strong fit. It is India-first, mobile-first, flat-priced, and live in 1-3 days. Evaluate options against your own workflow before deciding.
Methodology: directional figures based on aggregated CIPHER CRM usage; actual results vary by team and workflow.
The Android field app lets your property management companies team capture enquiries, update deals and raise quotes on site or on the road, and it keeps working on a weak signal. Everything lands in the same pipeline the office sees, and your customers get a client mobile app of their own.
Book a 20-minute demo, see it live, decide after.
Tell us about your business and our specialist, who has worked with 192+ similar teams, will tailor a live demo.
Tell us about your business in two minutes.
Within a few working hours, not days.
See CIPHER CRM running your exact workflow.
✓ No lock-in contract and no card needed - and 192+ Indian businesses already run on CIPHER CRM.
Your existing Property Management Companies records - contacts, enquiries, quotes and payment history - are migrated for you, free. Most teams are live in 1-3 days without rebuilding a single spreadsheet. Your data stays encrypted and access-controlled.
A property management company handling societies and commercial buildings, tracking contacts on personal phones.
Proposals were slow, committee contacts kept changing, and renewals were missed.
They moved to CIPHER CRM: enquiries in one inbox, proposals from templates, contacts and contracts on record, and renewal reminders.
Faster proposals, contacts that survive committee changes, and renewals secured at the AGM.
We migrate your existing property management companies contacts, customers and open deals for free, so you rebuild nothing.
Your stages, fields and pricing are configured around how property management companies teams track site visits and renewals.
Add your whole team with no per-user fees, and set who sees what with role-based access.
Most property management companies teams are live within 1-3 days, with hands-on onboarding from our India-based team.
“Every property management companies enquiry now lands in one place. We stopped losing leads to slow follow-up.”
“Quoting from saved rate cards is the real win. We reply before the competition has opened their inbox.”
“The mobile app keeps our field team in sync, and balance-due reminders improved collections.”
“Setup took under a week with free migration, and we can finally track site visits and renewals without chasing anyone.”
“Automated follow-ups mean no enquiry goes cold. Our conversion has clearly improved.”
“We run multiple branches on one account now, and owners see performance from anywhere.”
“Hindi and English support meant our whole team was comfortable from day one.”
“Customer history stays with the business now, not with whoever leaves. Onboarding new staff is painless.”
CIPHER CRM is a strong choice for Property Management Companies in India. It is India-first and mobile-first, with lead capture, a sales pipeline, follow-up reminders, GST-ready billing and a field app in one place, flat-priced and live in 1-3 days. Compare it against your own workflow before you decide.
A CRM that fits how Property Management Companies teams actually work, capturing enquiries from calls, web forms and walk-ins, reminding the team to follow up, and tracking quotes and payments in one place. CIPHER CRM is built this way for Indian businesses, with flat pricing and no per-user fees.
GST-ready invoicing in INR is built into CIPHER CRM today, so your team raises compliant bills without leaving the CRM. WhatsApp Business messaging is planned for the next release phase; until it lands, conversations are logged on the customer record and SMS covers instant updates.
Every enquiry from calls, web forms and walk-ins lands in one inbox, gets assigned to a person, and triggers automatic follow-up reminders so nothing goes cold. Owners see each lead's stage in real time. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Yes. CIPHER CRM is used by 192+ businesses across India and suits teams like yours. It brings leads, follow-ups, quotations and payments into one India-first system, with flat pricing and go-live in 1-3 days. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
CIPHER CRM uses flat pricing with no per-user fees, so a property management companies team can add every user for one predictable cost. What you pay depends on your team size and the modules you switch on. Call +91 97122 00017 for a quote and a free demo.
WhatsApp Business messaging arrives in the next release phase. Right now a property management companies team logs each conversation on the customer record, gets reminded before every follow-up, and sends SMS from the CRM, so no reply is lost in a personal phone.
Yes. The Android field app lets your property management companies team capture enquiries, update deals and raise quotes on site or on the road, even on a weak signal, and your customers get a client mobile app of their own. Everything lands in the same pipeline the office sees.
Most property management companies teams go live within 1-3 days. Setup includes free migration of your existing records, a pipeline configured around how you track site visits and renewals, and hands-on onboarding from our India-based team in Hindi and English.
Yes. Your existing property management companies contacts, customer history, past quotations and open deals are migrated for you at no extra cost, so nothing is rebuilt by hand and no enquiry is lost in the switch. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Yes. Your property management companies records travel encrypted over HTTPS, sit behind role-based access with auto-logout on idle screens, and are protected by regular backups on a platform built for 99.9% uptime. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
For most small property management companies businesses in India, CIPHER CRM is a strong fit: flat-priced, mobile-first, and live in 1-3 days with free setup. It is built to help you manage service contracts and complaints without adding admin work.
How do you track enquiries today?
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See your solution →The right CRM for Property Management Companies is the one that matches how your team already sells - how enquiries arrive, who owns the follow-up, and how quotes turn into payments. Everything below is covered in depth on our guides.
The key questions to ask any CRM vendor before you buy.
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Still mapping the field? The best CRM for facility management in India roundup ranks every trade here, and the CRM for building maintenance and fm companies in India sits nearest to this one.
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Under the hood it is a CRM with lead enquiry management at the front and a CRM with follow up reminders at the back.
Features this team uses most: lead enquiry management software · follow up reminders software · invoice billing software · estimates quotations software · payment collection software
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