Fill roles faster, follow up smarter.
A CEO asks you to find a CFO, a discreet mandate needs a proposal, and a retained search is up for its next fee milestone. CIPHER CRM keeps every mandate, proposal and follow-up on one screen, made for how an Indian executive search firm really wins work.
CIPHER CRM is a purpose-built CRM for executive search and headhunting firms, part of its HR Tech edition from CIPHER Craft Pvt. Ltd. (Rajkot, est. 2018). It captures client mandates and referrals, runs the proposal pipeline, tracks retained-search fee agreements, and follows up discreetly, on one screen. Used by 192+ businesses across India, rated 4.8/5, with GST billing and a mobile app in every plan, and live in 1-3 days.
“Every executive search & headhunting firms enquiry now lands in one place. We stopped losing leads to slow follow-up.”
A leadership mandate comes in by referral and the proposal is not turned around fast enough.
Retained-search fee terms and milestones are hard to track across engagements.
Repeat and referral clients are not followed up for their next senior hire.
Discretion matters, but there is no organised, private record of each client relationship.
When a partner leaves, the sensitive client contacts and mandate history go with them.
Executive Search & Headhunting Firms enquiries scattered across notebooks, calls and WhatsApp
Every executive search & headhunting firms enquiry captured in one inbox and auto-assigned to an owner
Nobody is sure who was meant to manage client mandates and candidates
A named owner and a due date on every executive search & headhunting firms follow-up
Quotes rebuilt by hand and sent hours late
Branded, GST-ready quotes from saved rate cards in minutes
No single view of how you track hiring pipelines and follow-ups
Live pipeline, payments and balance-due on one dashboard
Executive Search & Headhunting Firms history walks out of the door when staff leave
Every deal, quote and note kept on the customer record
An executive search CRM is one place to win senior mandates: it captures client briefs and referrals, moves each through proposal and fee negotiation, tracks retained-search agreements and their milestones, and keeps a discreet client history on record, instead of contacts scattered across a personal phone.
Executive search and headhunting firms across India winning senior and leadership mandates from companies and boards, from a boutique practice to a multi-partner firm.
Lead capture from calls, web forms and walk-ins; a sales pipeline that fits how you work; automated follow-ups and reminders; quotations and INR and GST-ready invoicing; payment tracking; a mobile app; and live owner dashboards.
CIPHER CRM has a purpose-built CRM for Executive Search & Headhunting Firms (part of its HR Tech edition); trusted by 192+ Indian businesses, rated 4.8/5, GST billing + follow-up reminders + a field app included in every plan.
Every enquiry from calls, web forms and walk-ins lands in one inbox, gets an owner, and gets followed up.
Automated reminders keep every executive search & headhunting firms lead warm until they decide.
Send branded, GST-ready quotes in minutes and chase balance payments automatically.
One dashboard shows exactly where every deal stands and what each person is working on today.
The full customer history stays with the business, not with whoever leaves.
Collect enquiries from calls, web forms and walk-ins automatically.
Move every deal through clear, visible stages.
Never miss a follow-up, renewal, or callback.
Build and send branded quotes from saved rate cards.
Log every conversation against the record today; WhatsApp messaging joins in the next release.
Record payments and chase balance dues automatically.
Run the full CRM from the Android app in the field.
See leads, revenue, and team performance live.
Keep every customer and contact in one searchable place.
Automate repetitive follow-ups and status updates.
Control what each user and branch can see and do.
SMS, email and website forms feed one inbox.
192+
businesses on CIPHER CRM
CIPHER Craft, 20264.8/5
average rating
192 reviews1-3 days
average go-live
CIPHER onboarding31
industries served
ciphercrm.coTrigger: A board member refers a company that needs a new CFO.
CIPHER CRM: The mandate is captured and a retained-search proposal goes out promptly.
Outcome: The mandate is secured before it cools or goes to another firm.
Trigger: A retained search reaches its shortlist milestone.
CIPHER CRM: The CRM flags the milestone with the fee agreement on record.
Outcome: The next fee stage is raised on time, not overlooked.
Trigger: A client you placed a leader for last year has a new senior role opening.
CIPHER CRM: A follow-up reminder prompts a discreet check-in with their history on hand.
Outcome: The new mandate comes to you first.
A CRM captures every executive search & headhunting firms enquiry from calls, web forms and walk-ins into one inbox, assigns it to a named owner, and reminds them to follow up, so nothing is missed and owners can track hiring pipelines and follow-ups in real time.
Every executive search & headhunting firms lead is tagged by source, so you know which channels actually bring you business.
For most Executive Search & Headhunting Firms businesses in India, CIPHER CRM is a strong fit. It is India-first, mobile-first, flat-priced with no per-user fees, and live in 1-3 days. Compare options against your own workflow before deciding.
| Option | Notes |
|---|---|
| CIPHER CRM | India-first, mobile-first, flat pricing, live in 1-3 days. |
Yes. Automated reminders mean every executive search & headhunting firms enquiry is followed up on time, not when someone remembers. Teams respond noticeably faster and far fewer enquiries go cold while waiting on a callback.
Set the follow-up sequence for executive search & headhunting firms leads once, and the CRM runs it for every new enquiry.
Your team builds branded, GST-ready quotations from saved executive search & headhunting firms rate cards, sends them by email or SMS, and tracks each one until it is accepted, then records payments and chases outstanding balances automatically.
WhatsApp Business messaging is on the next-phase roadmap. Today executive search & headhunting firms teams log every customer conversation against the record, put an owner and a date on the next follow-up, and send SMS and email from the CRM.
Nothing about a executive search & headhunting firms customer lives in a personal phone; the whole story sits on their record, ready for the day WhatsApp messaging goes live.
CIPHER CRM uses flat pricing with no per-user fees, so a executive search & headhunting firms team can add every user for one predictable cost. What you pay depends on your team size and the modules you enable, so call +91 97122 00017 for a quote and a free demo.
Two plans, Flexi and Growth. Both include unlimited staff and unlimited clients.
“Every executive search & headhunting firms enquiry now lands in one place. We stopped losing leads to slow follow-up.”
“Quoting from saved rate cards is the real win. We reply before the competition has opened their inbox.”
“The mobile app keeps our field team in sync, and balance-due reminders improved collections.”
“Setup took under a week with free migration, and we can finally track hiring pipelines and follow-ups without chasing anyone.”
| Criteria | CIPHER CRM | Generic CRM | Spreadsheet |
|---|---|---|---|
| Built for Executive Search & Headhunting Firms | Pipeline, fields and rate cards preset for executive search & headhunting firms | Generic sales pipeline you configure yourself | Whatever the last person set up |
| Helps you handle enquiries and onboarding | Pipeline & reminders set up for it | Custom build or add-on | Manual, easy to forget |
| Lead capture | Auto from web forms & calls | Manual or paid add-on | Copy-pasted by hand |
| Follow-up automation | Built-in reminders & sequences | Limited / extra cost | Memory & sticky notes |
| Conversation history | On the customer record | Varies | Personal phones |
| Quotations & invoicing | INR + GST-ready, built in | Add-on or none | Word / Excel templates |
| Pricing model | Flat, unlimited users | Per-user fees | Free but manual |
| Mobile app | Mobile app included | Varies / paid | No |
| Onboarding speed | Live in 1-3 days | Weeks to months | Immediate but chaotic |
| India-based support | Hindi & English, included | Overseas / ticket-only | None |
For most Executive Search & Headhunting Firms businesses in India, CIPHER CRM is a strong fit. It is India-first, mobile-first, flat-priced, and live in 1-3 days. Evaluate options against your own workflow before deciding.
Methodology: directional figures based on aggregated CIPHER CRM usage; actual results vary by team and workflow.
The Android field app lets your executive search & headhunting firms team capture enquiries, update deals and raise quotes on site or on the road, and it keeps working on a weak signal. Everything lands in the same pipeline the office sees, and your customers get a client mobile app of their own.
Book a 20-minute demo, see it live, decide after.
Tell us about your business and our specialist, who has worked with 192+ similar teams, will tailor a live demo.
Tell us about your business in two minutes.
Within a few working hours, not days.
See CIPHER CRM running your exact workflow.
✓ No lock-in contract and no card needed - and 192+ Indian businesses already run on CIPHER CRM.
Your existing Executive Search & Headhunting Firms records - contacts, enquiries, quotes and payment history - are migrated for you, free. Most teams are live in 1-3 days without rebuilding a single spreadsheet. Your data stays encrypted and access-controlled.
An executive search firm winning leadership mandates from corporate boards, keeping client contacts on personal phones.
Proposals cooled before going out, fee milestones were hard to track, and repeat clients were missed.
They moved to CIPHER CRM: mandates and referrals in one inbox, proposals on record, and reminders for milestones and follow-ups.
Faster proposals on referrals, milestones tracked cleanly, and client history that stays with the firm.
We migrate your existing executive search & headhunting firms contacts, customers and open deals for free, so you rebuild nothing.
Your stages, fields and pricing are configured around how executive search & headhunting firms teams track hiring pipelines and follow-ups.
Add your whole team with no per-user fees, and set who sees what with role-based access.
Most executive search & headhunting firms teams are live within 1-3 days, with hands-on onboarding from our India-based team.
“Every executive search & headhunting firms enquiry now lands in one place. We stopped losing leads to slow follow-up.”
“Quoting from saved rate cards is the real win. We reply before the competition has opened their inbox.”
“The mobile app keeps our field team in sync, and balance-due reminders improved collections.”
“Setup took under a week with free migration, and we can finally track hiring pipelines and follow-ups without chasing anyone.”
“Automated follow-ups mean no enquiry goes cold. Our conversion has clearly improved.”
“We run multiple branches on one account now, and owners see performance from anywhere.”
“Hindi and English support meant our whole team was comfortable from day one.”
“Customer history stays with the business now, not with whoever leaves. Onboarding new staff is painless.”
CIPHER CRM is a strong choice for Executive Search & Headhunting Firms in India. It is India-first and mobile-first, with lead capture, a sales pipeline, follow-up reminders, GST-ready billing and a field app in one place, flat-priced and live in 1-3 days. Compare it against your own workflow before you decide.
A CRM that fits how Executive Search & Headhunting Firms teams actually work, capturing enquiries from calls, web forms and walk-ins, reminding the team to follow up, and tracking quotes and payments in one place. CIPHER CRM is built this way for Indian businesses, with flat pricing and no per-user fees.
GST-ready invoicing in INR is built into CIPHER CRM today, so your team raises compliant bills without leaving the CRM. WhatsApp Business messaging is planned for the next release phase; until it lands, conversations are logged on the customer record and SMS covers instant updates.
Every enquiry from calls, web forms and walk-ins lands in one inbox, gets assigned to a person, and triggers automatic follow-up reminders so nothing goes cold. Owners see each lead's stage in real time. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Yes. CIPHER CRM is used by 192+ businesses across India and suits teams like yours. It brings leads, follow-ups, quotations and payments into one India-first system, with flat pricing and go-live in 1-3 days. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
CIPHER CRM uses flat pricing with no per-user fees, so a executive search & headhunting firms team can add every user for one predictable cost. What you pay depends on your team size and the modules you switch on. Call +91 97122 00017 for a quote and a free demo.
WhatsApp Business messaging arrives in the next release phase. Right now a executive search & headhunting firms team logs each conversation on the customer record, gets reminded before every follow-up, and sends SMS from the CRM, so no reply is lost in a personal phone.
Yes. The Android field app lets your executive search & headhunting firms team capture enquiries, update deals and raise quotes on site or on the road, even on a weak signal, and your customers get a client mobile app of their own. Everything lands in the same pipeline the office sees.
Most executive search & headhunting firms teams go live within 1-3 days. Setup includes free migration of your existing records, a pipeline configured around how you track hiring pipelines and follow-ups, and hands-on onboarding from our India-based team in Hindi and English.
Yes. Your existing executive search & headhunting firms contacts, customer history, past quotations and open deals are migrated for you at no extra cost, so nothing is rebuilt by hand and no enquiry is lost in the switch. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
Yes. Your executive search & headhunting firms records travel encrypted over HTTPS, sit behind role-based access with auto-logout on idle screens, and are protected by regular backups on a platform built for 99.9% uptime. 192+ businesses across India run CIPHER CRM across 31 industries, with a 4.8/5 average rating.
For most small executive search & headhunting firms businesses in India, CIPHER CRM is a strong fit: flat-priced, mobile-first, and live in 1-3 days with free setup. It is built to help you manage client mandates and candidates without adding admin work.
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See your solution →The right CRM for Executive Search & Headhunting Firms is the one that matches how your team already sells - how enquiries arrive, who owns the follow-up, and how quotes turn into payments. Everything below is covered in depth on our guides.
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Under the hood it is a CRM with lead enquiry management at the front and a CRM with follow up reminders at the back.
Features this team uses most: lead enquiry management software · follow up reminders software · invoice billing software · estimates quotations software · payment collection software